Dialer / The call floor engine

A dialer built for the way a Medicare floor actually runs.

Inbound and outbound on one engine, with the forms, routing, and source data your agents need to move fast and stay compliant. Every call lands on the member record automatically.

Live Call
Ask careCycleK
VT

Margaret Sullivan

(602) 555-0114

Connected6:48
Script

Hi Margaret! My name is Sarah, and I'm a licensed agent with Meridian Senior Benefits. I'm calling to make sure everything's going smoothly with your new plan. Before we get started, I need to let you know this call is recorded for compliance purposes. Is that okay with you?

TPMO disclosure

Playing to the customer — 0:12 / 0:45

Verify identity

First Name*
Margaret
Last Name*
Sullivan
Date of Birth*
03/14/1947
MBI Number*
4RT0-XX8-YY22
Has Medicare card

Current plan

Carrier
Humana
Plan Name
Humana Gold Plus HMO
Prescriptions
Add
Lisinopril10 mg Tab (Once daily)
Atorvastatin20 mg Tab (Once daily)
PreviousNext
TranscriptNotesCustomer
Sarah Patel0:04

Hi Margaret! This is Sarah with Meridian Senior Benefits, on a recorded line.

Margaret Sullivan0:11

Oh hi Sarah, yes that's fine.

Sarah Patel0:16

Wonderful. I'm calling to make sure everything's going smoothly with your new plan.

Margaret Sullivan0:24

I got my ID card on Tuesday. I did have a question about my drug tiers.

Sarah Patel0:31

Happy to check that. Can you confirm your date of birth for me first?

Margaret Sullivan0:37

March 14th, 1947.

Most dialers just connect calls. Yours should run the floor.

A generic dialer dials. It doesn't know the member, the source, the campaign, or where the call should go when your best agent is busy. Your team fills the gaps by hand, and the data you need to buy leads well never gets captured.

careCycle's dialer is built around the floor: call forms that fill themselves, routing that always finds the right agent, source attribution on every call, and fallbacks so no member ever hits a dead end.

01

Fields that fill themselves.

AI auto-fill captures what was said while the agent talks, and every answer writes straight to the member record.

02

Every call, sourced.

Know which vendor and campaign every call came from, what it cost, and what it turned into.

03

No dead ends.

When the floor is full, fallbacks book the appointment or schedule the callback instead of dropping the member.

How it works

Inside Dialer.

01 / Call forms

The script, the form, and the record are one surface.

A call form is what the agent sees on connect: the script to read, the fields to capture, and the compliance language to deliver, with the member's details already woven into the wording. Required fields gate the conversation, sections branch on earlier answers, and audio clips play disclosures word-perfect every time.

Turn on AI auto-fill and the form fills itself from the live transcript while the agent talks, without ever overwriting what the agent typed. The record is complete the moment the call ends. Nothing to re-key, nothing to reconcile.

Build a form once and every agent runs the same compliant conversation.

Dialer Wallboard
Ask careCycleK
VT
LiveProductivitySources

Sources

Source-level performance, attribution, and spend reporting.

Leads Dialed
6,233
6 lead sources
Contact Rate
48.9%
3,047 contacted
Transfer Rate
16.9%
1,051 transfers
Appointments
279
4.5% booked
Sale Rate
4.5%
283 sales
Total Cost
$63,506
$57,296 source spend
CPA
$224
Cost per sale

Source Performance

Spend, contact, transfer, and sale metrics by source.
Source NameLeads DialedContact RateTransfer RateAppointmentsSale RateSpendTotal CostCPA
Facebook – T65 Lead Form1,42841.2%(588)12.4%(177)64(4.5%)3.9%(56)$9,996$11,230$201
Live Transfer – Partner A1,30278.4%(1,021)31.6%(411)58(4.5%)6.8%(89)$18,228$19,876$223
Google Search – Medicare1,15644.6%(516)14.8%(171)67(5.8%)4.8%(55)$13,872$15,110$275
Website – Quote Widget93438.9%(363)11.2%(105)43(4.6%)3.5%(33)$4,670$5,480$166
TV – DRTV Inbound80152.7%(422)18.9%(151)38(4.7%)5.2%(42)$9,612$10,340$246
Aged Data – TCPA61222.4%(137)5.9%(36)9(1.5%)1.3%(8)$918$1,470$184
Total / Avg.6,23348.9%(3,047)16.9%(1,051)279(4.5%)4.5%(283)$57,296$63,506$224

Sales Share by Agent

Agent Performance
283
Sales
Rosa Alvarez
Jason Nguyen
Sarah Patel
Danielle Fox
Marcus Reed
Others

Transfer Share by Agent

Agent Performance
1,051
Transfers
Rosa Alvarez
Jason Nguyen
Sarah Patel
Danielle Fox
Marcus Reed
Others

02 / Source tracking

Every call tied to where it came from, and what it cost.

Every lead and call carries its source from the first ring. Inbound tracking numbers attribute vendor calls automatically, and ping-post vendors are measured from ping to sale. Contact rate, transfer rate, appointments, sales, spend, and CPA build up per source from outcomes recorded in the platform.

Compare vendors inside the same campaign, where the script, hours, and routing are identical, so the difference in results is the source itself. Buy more of what builds the book. Cut what burns agent time.

Configure
Ask careCycleK
VT
Transfer DestinationsCall FormsAppointment SettingsSources

Transfer Destinations

Manage transfer destinations for campaign transfers.

Licensed Agent Desk

SoftphoneWarmUsed by 4 campaigns

Falls back to appointment booking when no licensed agent is available.

Warm transferImmediate summaryAppointment booking enabled2 wait messages

Medicare Enrollment Line

DirectWarmUsed by 2 campaigns

+1 (800) 555-0114

Warm transferWait for operator1 wait message

Partner A Live-Transfer Ping

DynamicUsed by 1 campaign

POST https://api.partner-a.io/v2/transfers/ping

Cold transfer4500ms timeout

After-Hours Answering Service

SIPUsed by receptionist

sip:afterhours@meridiansb.sip.telnyx.com

Cold transfer

Compliance Review Desk

SoftphoneWarmUsed by 1 campaign

Falls back to +1 (602) 555-0173 when no agent is available.

Warm transferImmediate summaryFallback: +1 (602) 555-01731 wait message

03 / Advanced routing

Every call finds the agent prepared to take it.

Routing rings one agent at a time, in an order you control: linear by priority, balanced by who has waited longest, weighted, or grouped by team. Only agents who are online, available, on the air, and licensed for the caller's state enter the route, and you can put the member's own agent, or the last agent they spoke to, first in line.

Calls transferred by an AI employee and direct inbound calls enter the same governed routing, and the accepting agent lands on the right call form with the conversation summary already attached.

The logic lives in careCycle, visible and configurable, not buried in a telephony vendor.

Appointments
Ask careCycleK
VT

Appointments

34 upcoming over the next 6 months

UpcomingPastCancelled
MonthWeekList

Today

3 appointments
Fri, Jul 1710:00 – 10:30 AM
Enrollment ReviewHarold JenkinsJNJason Nguyen·Phone call (agent)·Review Humana Gold Plus benefits ahead of the Aug 1 effectuation.
Confirmed
Fri, Jul 171:15 – 1:45 PM
AEP Plan ComparisonEleanor WhitfieldRARosa Alvarez·Phone call (agent)
Confirmed
Fri, Jul 174:30 – 5:00 PM
New Enrollment Follow-upWalter SimmonsAIMichael O'Brien·Phone call (AI)
Scheduled

Saturday, July 18, 2026

3 appointments
Sat, Jul 189:30 – 10:00 AM
Medicare 101 ConsultRaymond DelgadoKBKevin Brooks·Video call
Confirmed
Sat, Jul 1811:00 – 11:30 AM
Benefits Check-inGladys TurnerAIDanielle Fox·Phone call (AI)·Confirm D-SNP extra benefits usage — OTC card balance question.
Scheduled
Sat, Jul 182:00 – 2:30 PM
Final Expense ReviewDorothy CallahanSPSarah Patel·Phone call (agent)
Scheduled

Monday, July 20, 2026

2 appointments
Mon, Jul 2010:30 – 11:00 AM
Med Supp Rate ReviewEugene FitzpatrickMRMarcus Reed·Phone call (agent)
Confirmed
Mon, Jul 203:00 – 3:30 PM
Enrollment ReviewClarence BoydAIRosa Alvarez·Phone call (AI)
Scheduled
Showing 8 of 34 upcoming appointmentsLoad more

04 / Fallbacks

When the floor is full, the member still gets handled.

Every destination defines what happens when nobody can take the call. An AI employee can book the appointment on the spot, the caller can be offered a scheduled callback, or the call can forward to another number. After hours, calls skip the empty floor and route straight to the after-hours path.

Callbacks are promises the platform keeps: the window, attempts, and retry spacing are enforced, an agent accepts before the member is dialed, and supervisors watch every open promise from the wallboard.

05 / DID management

Local presence, managed for you.

Members call and text one familiar number that never changes. High-volume campaigns dial from their own pools of local numbers that careCycle buys and rotates automatically: per-number daily dial limits, procurement in the states your members live in, and a pool that grows on its own when volume demands it.

Every number is registered with the major carriers, and spam reputation is monitored across T-Mobile, Verizon, and AT&T, so a slipping number is caught before it drags down your connect rates. Nothing to configure.

Answer rates protected before they become a problem.

Campaigns
Ask careCycleK
VT

Campaigns

6 campaigns · 6,318 customers across Voice AI and dialer

Calls

1,233

Unique calls

1,118

Duration

76h 41m

Transfers

150

By statusVoice AIAgent
Active31
Paused01
Draft10
Completed00
Campaigns42
Customers4,5871,731
Total Customers6,318

Automations

Manage

2 active • 3 total

New Facebook lead → T65 dial

Active

Lead Created → T65 Turning-65 Outreach

Policy issued → onboarding call

Active

Policy Created → DSNP Dual-Eligible

Search campaigns
All statuses
All types
Calls Today
StatusActivePausedDraftCompletedDirectionInboundOutbound

Medicare AEP 2026 – Inbound

AEP hotline — plan questions, eligibility checks, warm transfers to licensed agents.

0 out · 358 in1,84264.2%1,412 min
AEP 2026PriorityAdd tag
Voice AISales

T65 Turning-65 Outreach

Outbound outreach to prospects turning 65 within the next 90 days.

296 out · 12 in1,26538.5%987 min
T65Add tag
Voice AISales

DSNP Dual-Eligible

Dual-eligible qualification and plan-match calls for Medicaid + Medicare prospects.

214 out · 9 in93441.7%704 min
DSNPMedicaidAdd tag
Voice AIRevenue

Medicare Advantage – FL

Florida MA plan comparisons dialed by licensed agents on the softphone.

118 out · 6 in1,10833.1%356 min
FloridaAdd tag
OutboundSales

Final Expense – Live Transfers

Partner live transfers routed straight to the sales floor.

4 out · 96 in62371.4%512 min
Partner AAdd tag
InboundSales

Med Supp Aged Leads

Requalification pass over aged Med Supp data ahead of AEP.

0 out · 0 in5460 min
Aged dataAdd tag
Voice AIRetention

06 / Pulse

The cadence engine behind every campaign.

Pulse decides when each campaign calls, texts, waits, and retries: the pre-call text, the second attempt two days later, the voicemail drop on the third try, the stop after a Do Not Call. Every call ends in a disposition, and every disposition routes to the next step. That is how a campaign runs itself.

Agent-first pulses pace dialing to live agent availability and run answering machine detection before an agent ever rings, so your floor talks to people, not machines. Flip on the live view to see where every customer sits in the workflow right now.

Questions

What teams ask about Dialer.

How does the call form get filled?

The form renders the moment the call connects, with the member's details woven into the script. With AI auto-fill on, fields populate from the live transcript while the agent talks, and nothing an agent typed is ever overwritten. Every answer writes straight to the member record.

How does source tracking work?

Every lead and call carries a source. Inbound tracking numbers attribute vendor calls automatically, and contact rate, transfer rate, sales, spend, and CPA accumulate per source from outcomes recorded in the platform, so vendor debates end with numbers.

How is routing configured?

Transfer destinations own the routing: linear, balanced, weighted, or grouped strategies ring one eligible agent at a time, filtered by availability, campaign, and state licensing, with optional priority for the member's assigned agent or the last agent they spoke to.

What happens when every agent is busy?

The fallback you configured takes over: an AI employee books an appointment, the caller is offered a scheduled callback, or the call forwards to another number. After hours, calls route straight to the after-hours path. No member dead-ends at an empty floor.

Does careCycle manage phone numbers?

Yes. Campaigns dial from pools of local numbers that careCycle buys and rotates automatically, with per-number daily limits and spam-reputation monitoring across the major carriers. Your main number stays fixed, so members always recognize the call.

What is Pulse?

Pulse is the workflow builder behind each campaign: when to call, when to text, how long to wait, and what happens after each call outcome. A live view overlays where every customer sits in the workflow right now.

Does careCycle replace our current CRM and dialer?

It can. careCycle includes a full CRM and a built-in dialer with recording, transcription, lead routing, and campaign automation. If you would rather keep your current stack, careCycle integrates with MedicarePRO, GoGuru, Salesforce, HubSpot, and AgencyBloc.

How does careCycle handle TCPA consent and call recording?

Campaigns dial opted-in contacts only, with automated timing, frequency, and opt-out handling. Disclosures play word-perfect from audio clips, calls are recorded and transcribed on every line, and careCycle reviews the configuration with your compliance team before anything goes live.

See it on your book

See the dialer run your floor.

Watch a call move through forms, routing, and source tracking, and land on the member record with nothing re-keyed.

Book a demo